Privacy Policy

1. Introduction

DATAMAP INC ("we", "us", "our") respects your privacy. This Privacy Policy describes the categories of personal information we collect, the purposes for which we use it, the parties with whom we may share it, the choices and rights you have, and the safeguards we apply. It applies to information collected through our website, by email, by phone and in the course of fulfilling orders.

By using ShopYoloIDs.com, you consent to the practices described in this Policy. If you do not agree, please do not use the website or submit personal information to us.

2. Information We Collect

2.1 Information you provide to us

• Contact details: name, company or organization, email address, phone number, billing and shipping address.
• Order details: product type, quantity, specification, encoding requirements, artwork files and variable data files (which may include names, photographs, member numbers or other personal data of your own members or staff).
• Payment details: payment method and transaction reference. Full card numbers are processed by our payment provider and are not stored on our systems.
• Communications: the content of emails, quote requests, proofs feedback and support messages you send us.

2.2 Information collected automatically

• Device and usage data: IP address, browser type and version, operating system, referring page, pages viewed, time spent and approximate location derived from IP.
• Cookies and similar technologies: small files used to keep the site working, remember preferences and measure traffic. See section 7.

2.3 Information from third parties

We may receive limited information from payment processors (payment status and fraud signals), shipping carriers (delivery status and tracking events), and analytics providers (aggregated traffic statistics).

3. How We Use Your Information

We use personal information to:

• prepare and send quotes, proofs and invoices;
• produce, encode, pack and ship your order;
• communicate about your order, including production status and delivery updates;
• provide customer support and handle claims, returns and reprints;
• process payments, prevent fraud and maintain transaction records;
• meet legal, tax, accounting and record-keeping obligations;
• review orders for compliance with our Acceptable Use & Legal Compliance Policy and applicable law;
• improve our website, products and services through aggregated analytics;
• send occasional service or marketing emails, which you may opt out of at any time.

4. Legal Bases and Reasons for Processing

We process personal information to perform our contract with you, to comply with legal obligations, to pursue our legitimate business interests (such as fraud prevention, quality control, security and service improvement), and, where required, on the basis of your consent.

5. How We Share Information

We do not sell your personal information. We do not rent or trade customer lists. We share personal information only in the following situations:

• Service providers: payment processors, shipping carriers, cloud hosting and storage providers, email delivery services and analytics providers, each bound by contract to use the data only to perform services for us.
• Professional advisors: accountants, auditors and legal counsel, where necessary and under confidentiality obligations.
• Legal and regulatory authorities: where we are required to disclose by law, subpoena, court order or government request, or where disclosure is necessary to protect our rights, your safety or the safety of others, or to investigate suspected fraud or unlawful activity.
• Business transfers: in connection with a merger, acquisition, reorganization or sale of assets, in which case the receiving party remains bound by commitments consistent with this Policy.

6. Data Retention

We keep order records, invoices and correspondence for as long as needed to fulfill the purposes above, typically seven years for tax and accounting records. Approved artwork and encoding configurations are retained for 36 months to enable reorders and may then be deleted. Variable data files containing personal information are deleted or securely archived after order completion unless you ask us to retain them for reorders.

7. Cookies and Tracking Technologies

We use strictly necessary cookies to operate the site (for example, to remember form input) and, where enabled, analytics cookies to understand aggregate traffic. You can control cookies through your browser settings; disabling strictly necessary cookies may affect site functionality. We do not use advertising cookies to build cross-site profiles for sale to third parties.

8. Data Security

We maintain administrative, technical and physical safeguards appropriate to the nature of the data, including encrypted transmission (HTTPS/TLS), access controls on production and file systems, least-privilege staff access and secure deletion practices. No method of transmission or storage is completely secure, so while we work hard to protect your information, we cannot guarantee absolute security.

9. Your Privacy Rights

Depending on where you live, you may have the right to:

• request access to the personal information we hold about you;
• request correction of inaccurate or incomplete information;
• request deletion of your personal information, subject to legal retention requirements;
• request a copy of your data in a portable format;
• opt out of marketing communications at any time by using the unsubscribe link or contacting us;
• request that we limit the use of sensitive personal information.

California residents: under the California Consumer Privacy Act (CCPA/CPRA) you have the right to know what personal information is collected, to request deletion, to request correction, to opt out of any sale or sharing of personal information, and to limit the use of sensitive personal information. DATAMAP INC does not sell or share personal information as those terms are defined by the CCPA, and we do not discriminate against consumers who exercise privacy rights.

Other US states: residents of states with comprehensive privacy laws (including Virginia, Colorado, Connecticut, Utah, Texas and others) may have similar rights, including the right to appeal a denied request. Contact us and we will honor all rights required by applicable law.

To exercise any of these rights, email [email protected] with the subject line "PRIVACY REQUEST". We may need to verify your identity before acting on a request and will respond within the time required by applicable law (generally 45 days).

10. Children's Privacy

Our website and services are directed to businesses and adults. We do not knowingly collect personal information from children under 13. If you believe a child has provided us information, contact us and we will delete it promptly.

11. International Visitors

DATAMAP INC operates in the United States and processes data on servers located in the United States. If you access the site from outside the US, your information will be transferred to and processed in the US, where data protection laws may differ from those in your jurisdiction.

12. Third-Party Links

Our site may link to third-party websites. We are not responsible for the privacy practices or content of those sites, and we encourage you to read their privacy policies before submitting personal information.

13. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. Material changes will be highlighted on the website where appropriate. Continued use of the site after a change means you accept the updated Policy.

14. Contact Us About Privacy

For any privacy question, request or complaint, contact:

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